Submit a Project Proposal • Student Engagement @ Bellevue College

CONTACT & INFORMATION
Provide all the details we will need about you and your organization/program.
Select Your affiliation:*
- A BC-Chartered Student Organization (aka Club)
- A recognized on-campus Program
Provide your Student Org or Program Name*
Advisor / Program Manager
First Last
Advisor / Program Manager's Email address*
This form is routed to your Advisor or Program Manager for approval upon submission. Make sure to double-check the email address, as an incorrect address will prevent your project request from proceeding.
Advisor email Confirm email
Your name
First Last
Your email address*
Your email Confirm email
Your phone number

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PROJECT INFORMATION & SUMMARY
Use this section to tell us what your project is about and why it’s important.
Project Title*
Is this a multi-day event?
- No
- Yes
Desired date*
MM slash DD slash YYYY
Desired location
Event Time*
Actual time of event Setup time Cleanup time
Additional Date Information
Use this field for additional dates, times & locations. Click the (+) icon to add new lines.
Desired Date (use MM/DD/YY format) Desired Location Actual Time of Event Setup Time Cleanup time
Select Project Type*
Does this project involve travel?*
- No
- Yes
Travel Information
Enter the dates you are leaving from and returning to Bellevue College and tell us your destination.
Date leaving (MM/DD/YY format) Date returning (MM/DD/YY format) Destination
If your project involves travel, you will be emailed a link to complete your travel information for us. In the meantime, please contact Chris Stoynov to discuss your travel plans. Email Chris Stoynov.
Number of Attendees*
Please enter a number from 1 to 25000.

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EVENTS CALENDAR ADVERTISING
Description of Event
Provide a clear and concise statement we can use for the student events calender. Please use the following format and limit to 500 words:
Title
Why students should attend
Date
Time
Location
and, Who to contact for questions.

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EQUIPMENT, SETUP & SUPPORT
This section captures the equipment you need and any specifics regarding room setup, along with any special personnel.
Do you require any Equipment or Resources?*
- No
- Yes
Room Setup*
If you are requesting a room, please let us know how you would like the room to be set up for your event. Provide details like “leave the room as it usually is” or “please set up lecture-style with seats for 50” or “please make open space in the back for a standing activity”, etc. The more details provided, the better! The Events Office will do their best to accommodate your request.
Do you require a Media Cart?
- No
- Yes
Select Media Cart Options:
The standard media cart comes with a PC, internet connection, projector, and small PC speakers. If you need additional options, select them below. Note that Mac adapters are NOT stocked, so you’ll need to bring your own.
- Standard Media Cart
- PA system
- Wired microphone on a stand
- Wireless microphone
- Standing screen
- iPod dock
- VGA cords (for PCs)
Number of microphones needed:
Limit of 4.
Please enter a number from 1 to 4.
Do you need the Stage? (cafeteria only)
- No
- Yes
Number of Tables Needed:
Two chairs are provided with each table requested
Please enter a number from 0 to 70.
BC Personnel Needed:
- Custodial services
- Food Services porter
- BC Security Officers
- Sound technician
- Theater technician
- Other
"Other" BC Personnel:
Are you using the help of a community partner?
If so, provide their name or organization.
FOOD
Provide us with specific details on your food order (if applicable)
Does this project involve food?*
- No
- Yes
How is the food being paid for?
Click the (+) sign to add lines. (We’ll get to the prices next.)
Food item Budget number Who's paying for it
Food order details and pricing
Be as detailed and complete as possible. Use the (+) key to add new lines.
Item Quantity Cost per item Url to purchase (if available)
ADVERTISING
Do you need Advertising?
- No
- Yes
You can download the publicity request from this page.

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PROJECT OUTCOMES (GOALS)
We want you to do more than have fun! We hope that by collaborating with your peers, planning and organizing this project, thinking of outcomes and how your project will engage and elevate students on campus, you’ll come away with a stronger set of skills to use later in life.
Project Summary*
Describe your project in less than 500 words.
What tangible outcome do you hope to achieve?*
For example, number of attendees, amount of funds raised, number of meals served, etc.
What do you hope your audience will gain?*
What does your group hope to gain in carrying out this project?*
For example, build project management skills, build teamwork, garner recognition, etc.

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RISKS
Risks
Please describe any risks that your project might involve.

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COMMUNICATIONS
We’ll offer to reach out to you to help you formulate your meeting details.
Would you like our Involvement Specialist or other Student Engagement staff to reach out to you for a meeting to discuss all of your planning details?
- Yes
- No
Hidden
If you've met with someone in Student Engagement, please provide their name here.
First Last
Hidden
When did you meet?
MM slash DD slash YYYY

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BUDGET, COSTS & CALCULATIONS
Does this activity incur costs?*
- No
- Yes
Your primary Budget Number
Will you use additional budget numbers to support this project?
- Yes
- No
List the additional budgets/funding sources you will use:
Click the (+) sign to add more rows.
Facility Rental Cost:
Equipment Rental Cost:
BC Personnel Costs:
BC Catering staff, Security officers, Theater technician, etc. (as selected in Step 5 of this form)
Food/BC Catering Costs:
Travel (Hotel and transportation) Costs:
Performers & Entertainment Costs:
Supply Costs:
Registration Costs/Fees:
Printing & Advertising Costs:
Any activities using S&A funds must be advertised and open to all students.
Notes regarding Costs:
If you entered costs for any of the above items, you can use this space to clarify in more detail what those costs were for.

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Estimated cost of your project or event:
FUNDING INFORMATION
Estimated cost of your project or event:
Are you requesting funds from ASG to supplement this project?*
- No
- Yes
Date you submitted funding request to ASG
MM slash DD slash YYYY
If you need to check your club/program funds, contact Chris Stoynov.
Current Funds available in your club/program account
Funds anticipated from your own fundraising:
Amount requested from ASG
Estimated Total Funds available
An estimate of the funds available, adding your current funds, plus fundraising or supplemental funds.
Difference
Estimated total funds minus estimated cost of event.

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PROJECT TEAM
Use this section to describe the assignments your team members have for carrying out this event.
Are you the main point of contact for this project?
- Yes
- No
List the primary contact for this project:*
Name Email address
Who is responsible for turning in Proposal forms and organizing resources?
Name Email address
Who is responsible for Marketing & Communications?
Name Email address
List the people who will be setting up the event
Click the (+) icon to add a new line.
Name Email address
List the people who will be cleaning up the event
Click the (+) icon to add a new line.
Name Email address
Who will be turning in funds and receipts after the event is completed?*
Name Email address
Who will give the project wrap-up after the event?*
Whenever you request and receive funds from ASG, you need to present a summary of the event at an ASG Board meeting. In addition, all activities require completion of an evaluation form.
Name Email address
Upload a related file
If you have a file you would like us to have regarding this event, you can upload it here:
Accepted file types: doc, docx, xls, xlsx, pdf, jpg, png, zip, Max. file size: 5 MB.
Upload an additional file
If you have a file you would like us to have regarding this event, you can upload it here:
Accepted file types: doc, docx, xls, xlsx, pdf, jpg, png, zip, Max. file size: 5 MB.
Upload an additional file
If you have a file you would like us to have regarding this event, you can upload it here:
Accepted file types: doc, docx, xls, xlsx, pdf, jpg, png, zip, Max. file size: 5 MB.

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Project Proposal

Step 1 of 10

CONTACT & INFORMATION

PROJECT INFORMATION & SUMMARY

EVENTS CALENDAR ADVERTISING

EQUIPMENT, SETUP & SUPPORT

FOOD

ADVERTISING

PROJECT OUTCOMES (GOALS)

RISKS

COMMUNICATIONS

BUDGET, COSTS & CALCULATIONS

FUNDING INFORMATION

PROJECT TEAM

Available Forms

Desired Date (use MM/DD/YY format)	Desired Location	Actual Time of Event	Setup Time	Cleanup time

Food item	Budget number	Who's paying for it

Item	Quantity	Cost per item	Url to purchase (if available)

Name	Email address

Name	Email address