Administrative Services would like to remind staff about the following upcoming fiscal year-end deadlines in June for invoices, procurement cards, revenue and expense transfers, and travel reimbursements.
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Fiscal Year-End Deadlines for Staff
Administrative Services would like to remind employees of the following fiscal year-end deadlines.
Invoices (Quick Invoice or Requisition) — June 25
All invoices must be entered into Quick Invoice or Requisition by June 25 to allow time for approval routing. After June 25, please contact Elmira Yusupova in Accounts Payable or Kelly Paustain in Purchasing for entry instructions.
Procurement Cards (P-Cards) — Purchase Deadline June 18
- June 18: Last day to make purchases on a P-card to allow time for goods to be received by June 30.
- June 24: P-card reconciliations due.
- June 29: P-card approvals due.
All cards must be reconciled and approved on time to avoid suspension.
Revenue and Expense Transfers — June 19
All requests to transfer revenue or expenses to another budget must be received in Finance by June 19.
Accounts payable and travel expense transfer requests must be submitted using the Chartstring Correction: Accounts Payable form.
Revenue transfer requests must be submitted using the Rev and Non-AP Transfer JV Request form.
Travel and Employee Reimbursements — July 1
- Travel Expense Vouchers (TEVs) for travel through June 30 must be received in Finance by July 1.
- Employee expense reimbursements must be submitted in ctcLink by July 1 using an accounting date of June 30, 2026.
Please note that travel, registration and membership payments for activities beginning after June 30, 2026, may only be paid from the 2025-26 budget if prepayment is required.
Questions should be directed to the Finance Office.
Last Updated June 1, 2026