Abbreviations and Acronyms: A Quick Guide

Date posted: December 4, 2024  Author:

Abbreviations and acronyms can be useful, but overusing them can make writing feel cluttered or confusing. At Bellevue College, we aim to use them sparingly, ensuring clarity and professionalism in all communications.

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Abbreviations and Acronyms: A Quick Guide 

Abbreviations and acronyms can be useful, but overusing them can make writing feel cluttered or confusing. At Bellevue College, we aim to use them sparingly, ensuring clarity and professionalism in all communications. Here’s how to handle abbreviations and acronyms the right way. 

 

When to Use Abbreviations or Acronyms 

  • Only When Necessary: Use an abbreviation or acronym if it clarifies multiple references or if the organization, program, or term is commonly recognized by its shortened name. 
  • Example: The Associated Student Government (ASG) provides leadership training. ASG plays a vital role in campus life. 
  • Skip the Full Name if It’s Common English: Widely understood terms don’t need explanation. 
  • Example: You can save the file as a PDF document. 
  • Example: Many students appreciate DIY workshops offered on campus. 

 

Introduce the Full Name First 

If an abbreviation or acronym isn’t universally known, spell out the full name on first reference, followed by the abbreviation or acronym in parentheses. Use the shortened form for subsequent references. 

  • Example: The Health Sciences, Education, and Wellness Institute (HSEWI) offers diverse programs. HSEWI supports students pursuing careers in healthcare and wellness. 

 

Special Cases for Laws and Financial Aid Programs 

Some abbreviations are so well-known in specific contexts that you can use them after introducing the full name. This is common for laws, regulations, and programs like: 

  • Family Educational Rights and Privacy Act (FERPA) 
  • Free Application for Federal Student Aid (FAFSA) 

 

Why This Matters 

Too many acronyms can overwhelm readers, while the right balance keeps your writing clear and engaging. When in doubt, spell it out—it’s always better to prioritize accessibility and understanding over brevity. 

For more details, visit the Bellevue College Style Guide. With these tips, you’ll master the art of using abbreviations and acronyms effectively and professionally! 

Last Updated December 4, 2024